Planning a Successful Year-End Function

Planning Your Year-End Function

It’s that time of the year again! Everyone is planning their year-end functions, summer events and Christmas parties. A year-end party is the highlight in anyone’s calendar. It is a chance to show your appreciation to your clients, staff, and any other stakeholders and create an opportunity for them to blow off some steam.

1. START PLANNING AS EARLY AS POSSIBLE

Unfortunately, the end of the year comes with many other deadlines and planning a party often takes a back seat. This is the first and probably most important aspect – don’t start planning too late.

As we mentioned at the start of this post, the end of the year is filled with parties and your guests are going to be bombarded with invitations. The earlier you get yours out, the better. It is never to early to send out save-the-dates.

2. CREATE AN ENTICING INVITATION

Guests are often fickle and if presented with more than one invitation for a specific day, will obviously choose the most attractive and enticing one regardless of which was received first. Not only should the look and feel of your invitation create anticipation, you should be creating a build up towards your event, presenting your guests with a taste of what they can expect should the decide to attend. Select a desirable venue, tease your guests with entertainment tasters, and most importantly communicate regularly with your guests leading up to the event.

3. BUDGET. BUDGET.

As much as we all wish we could forget about it, budgeting is crucial. So often event planners include all the major components such as venue, catering, décor, entertainment, etc. into their budget, but forget the ‘backstage’ components which will ultimately make or break your event. One of the ‘backstage’ components that often gets left behind is your audiovisual partner.

4. INVEST IN A PROFESSIONAL AV PARTNER

To create an atmosphere that will leave your guests in awe, we highly recommend partnering with a professional audiovisual company. Professional AV companies have the skills and experience to bring your event to life. They are key players throughout the planning and conceptualizing phase. At Prifactor Group, our team will ensure your event is seamless, professional and unforgettable.

The AV experts at Prifactor Group will address every technical aspect of your next event, allowing you to concentrate on the bigger areas of your event for remarkable results. We understand the demands of events just like yours, and want to do everything in our power to make them incredible – from beautiful, crisp, clear visuals to detailed, intricate audio quality that captures the essence of your invited guests. With Prifactor Group, a full turnkey event management company, you can put your worries to rest and simply enjoy your event.

For more information on the importance of engaging a professional AV company visit our blog.